Project Closure
A project is considered closed when all agreed deliverables of a project are completed, or when the defined project deadline has been reached. At this point in the process, you and your technical lead will go over a Closure Agreement, much like you did in the Project Agreement stage. This agreement will define the following:
Data Transfer
Your technical lead will provide all agreed-upon deliverables and any other necessary files for the maintenance of your project. In the closure agreement, you will be asked to confirm that you have received everything you need.
Data Retention
The ITRC will retain all working and completed files for this project for a period of one year, starting from the closure date. After this time, project data will be deleted from our systems. During this retention period, our staff may have access to working files and information associated with this project. The ITRC will not make copies of any project work, nor will they share or use it inappropriately. Discretion is ensured for any sensitive information.
Additional Work or Revisions
As mentioned, edits to the project that are outside of the scope of the project, or that are needed after the closure of the project, will require you to request a new project. This additional project is not guaranteed to have the same technical lead or project team assigned to it as the previous project, as each project is assigned staff based on availability and skillset.
Promotional Material
We hope that when you wrap your project with us, you have a finished product that you are excited to share with your audience! During the closure agreement, we will ask you if you would like to have your project included in our portfolio site to help showcase your work for other prospective collaborators.
